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Minutes of 23 March 2009

Fallingbrook Community Association

Minutes of the Board of Directors Meeting

23 March 2009, 7:30 PM

Ray Friel Centre

Those Present:

Pierre Blais, David Villeneuve, Nick O’Connell, Don Pottier, Zybina Richards, Gerry Lacasse, Sherri Eustace, Harold Mellish, Robert Paiement, Henri Gravelle.


Eric Tousignant, Marc Cappelli, George Blake, Paul Pelletier

Welcome / Introductions / Regrets

·          Zybina welcomed the attendees.

·          David Villeneuve introduced the new executives for 08/09

o         Zybina Richards – FCA President

o         David Villeneuve – FCA Vice-President

o         Don Pottier – FCA Treasurer

o         Gerry Lacasse – FCA Secretary

·          Judith Cane was unable to attend the meeting due to an injury and her presentation on the Shenkman Arts Centre will be postponed until the next Board of Directors meeting.


Acceptance of Agenda

·          Under new business, a discussion item on the costs for gym rentals for the 4th Orleans Scouts Group was added and led by Sherri Eustace.

·          The agenda was accepted, motioned by Gerry and seconded by Nick

Previous Minutes

·          Minutes of 24 November 2008 were accepted as presented (Motioned by Don, seconded by David).

Matters Arising

·          No Matters raised.  

Treasurer's Report (Don Pottier)

·          Main financial activity was associated with the management of the outdoor rinks.

·          Once final rink cheque is received and all final expenses are processed, it is anticipated that the association will have a $1,000 surplus.  Motion to accept the 08/09 year to date budget as presented by Don seconded by Gerry.  


New Business


MP Report (Royal Galipeau)

·          No MP report provided.

·          Zybina advised committee that Royal Galipeau’s office will once again be setting up Passport Clinics on March 28, 2009 and on April 17-18, 2009.


MPP Report

Harold Mellish for Phil McNeely – MPP – Ottawa Orleans)


·          Budget meeting to take place on March 26, 2009.

·          Final applications for the Family Health Team will be submitted on March 31, 2009.

·          Follow up meetings will be held regarding the Hydro one meeting that took place on March 17, 2009 and community associations will be contacted accordingly. Mr. McNeely’s office is participating on a committee who will help develop a strategy for moving forward in addressing the infrastructure and power outages issues.

·          The bridge group from Convent Glen, Common Sense crossings, has contacted Mr. McNeely’s office and presented their position on the Greenbelt Lands. Will be presented before caucus at the next meeting scheduled for the end of April, 2009.

·          The Green Energy Act has passed second reading and has been sent to the standing committee on General Government and it will be sent across the province for hearings.

·          The winter family day event sponsored by Mr. McNeely’s office was very successful.



Municipal Reports

Robert Paiement for Councilor Rob Jellett – (Cumberland Ward)


·          Deadline for Nominations for Community Volunteer Awards is March 27, 2009.

·          Soapbox Derby is planned for June 6, 2009

·          The Heritage Museum and Power Show will again be held this year at the Cumberland Heritage Village Museum. Season family passes are available for $35.

·          Cardinal Creek Karst is currently undergoing a study as a Provincially Significant Earth Sciences ANSI Designation

·          Carnival Kits are available at the City and can be borrowed for free by community associations in support of their events.


 Henri Gravelle for Councilor Bob Monette – (Orleans Ward)


·          Councilor Monette sends his regrets for not being able to attend. He had a Police Services board meeting scheduled at that time.

·          Councilor Monette will be holding a public meeting on March 26, 2009 at 255 Centrum to discuss the naming of a new Arts Centre Street running through Orleans Town Centre.  It is his wish to honor Ex Cumberland Mayor Peter D. Clark by naming the street after him.

·          Councilor Monette has been trying to establish a location for a social services hub within the community. He was considering the Queenswood Public School Building and possibly the Reine Des Bois School which is up for sale, as potential sites for the Social Services Hub but it did not materialize. He will continue to work with the stakeholders to try and facilitate a private site for a Social Services Hub.


Ray Friel Centre (Pierre Blais)


·          The Ray Friel Cenre did very well this year (surplus of 750k)

·          Registration is up by 20% in programming.

·          Fitness equipment has been replaced

·          New sound and P.A. system for the pool and new Guard Chairs.

·          External signage is complete and enhancements to the signage for Arena 2 and 3 is planned (i.e. lighted signs)

·          Restaurant is also doing very well.

·          Arena 2 will be shut down for a couple weeks in May for maintenance (painting etc.)

·          An open house is planned for either June 13 or 20.  If it can be held on June 20,2009, there is an opportunity to establish a joint event with the Fallingbrook Association (i.e. combining the Family Summer Funfest with the Ray Friel Centre Open House activities).


4th Orleans Scout Group (Sherri Eustace)


·          Sherri advised the committee that Rental Fees charged by the City of Ottawa for School Gyms have increased by 37%. Members cannot afford to pay the increased costs and Sherri was looking to the Fallingbrook Association for ideas on alternate locations or ways to raise the require funding.

·          A number of options were discussed and it was recommended that Sherri investigate the potential use of the former Notre Dame de Capp building at the corner of trim and St. Joseph Blvd. as an alternate location.

·          Another option is to consider a Canada Day fundraiser activity at Petrie Island. In particular, the managing of parking spaces for the Canada Day event. 

·          In addition, the 4th Orleans Scout Group could seek sponsorship from businesses within the Fallingbrook Community. It was viewed by members that there are several businesses in our community that could be very supportive of non profit organizations in our community that focus on our youths.  

·          Sherri also indicated that the 4th Orleans Scout Group would like to once again volunteer their assistance for the planned Family Summer Fun Fest.



Open Discussion


Volunteer Recognition Awards (David Villeneuve / Zybina Richards)


·          Plans are underway for the Fallingbrook Volunteer Recognition Awards ceremony.

·          Date for the event is will be determined shortly and communicated to all the members.



Outdoor rink wrap-up (Nick O’Connell)


·          The season went very well with very few problems.

·          Had excellent support from many volunteers.

·          Stayed open an additional two weeks due to good weather conditions.

·          Did have some minor issues with maple Ridge School location (triggering of Alarms and no lock on a door entering into the school facility).

·          Some of the snow blowers are getting old and problematic.


On behalf of the board members, Zybina provided a special thanks to Nick for all his time and effort spent managing the outdoor rink facilities on behalf of the Fallingbrook community.



Other Updates


·          Robert Paiement advised the committee that last year’s Canada Day’s celebration was very successful.  This coming year they have 25 volunteer members to assist in the organization of the event and the Kiwanis Club will also be participating. The physical labour aspects in setting up and operating this event will be budgeted for and contracted out.

·          Robert advised the committee that Festival Kits including Tents and BBQ can are also obtained from Team Ottawa-Orleans.  Costs associated with the maintenance, transportation, set up and taking down of tents must be recouped from the associations.

·          David Villeneuve advised the committee that annual FCA garage sale will be held on June 20, 2009.



The date of the next meeting is to be determined.

Meeting adjourned at 9:30 pm.

Minutes recorded by Gerry Lacasse.



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